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Microsoft Teams Rooms and Surface Hub working together with Coordinated Meetings

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New to Microsoft Teams Rooms, “Coordinated Meetings” allow you to optimally use a Microsoft Teams Room and Surface Hub in the same room. Yes, some people are fancy enough to have both MTR’s and Surface Hubs in the same space :-).

It’s interesting as the Surface Hub can join Teams meetings and has audio and video, but It’s really not a meeting room device. It also runs its own OS so doesn’t/can’t run the MTR app and have MTR certified Audio and Video devices plugged straight in. So there is a use case for having both in the same space.

Coordinated Meetings, as the feature is called (“better together” for MTR’s and Surface Hubs), lets you set up your Teams Rooms and Surface Hub so that when you join a meeting on either device, the other device in the room is also joined to the same meeting and they work together.

How you configure which devices take which roles depends on your specific environment, but the recommendation is:

  • Microphone Teams Rooms device
  • Camera Teams Rooms device (on by default) and Surface Hub (off by default, but allowed to be turned on by participants)
  • Whiteboard Surface Hub

You could configure them differently if you prefer, but in most cases, the MTR will have a better camera and microphones and be positioned better.

Microsoft Documentation: Set up Coordinated Meetings with Microsoft Teams Rooms and Surface Hub

About the author

Tom Arbuthnot

A Microsoft MVP and Microsoft Certified Master, Tom Arbuthnot is Principal Solutions Architect at Microsoft Collaboration specialists Modality Systems.

Tom stays up to date with industry developments and shares news and his opinions on his blog, Microsoft Teams Podcast and email list. He is a regular speaker at events around the world.

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Tom Talks Microsoft Teams and Microsoft 365 news and opinions