Tom Talks Microsoft Teams and Microsoft 365 news and opinions

Microsoft Teams Private teams no longer discoverable in search or directory

Public, Private and Org-wide teams

In Microsoft Teams there are three types of team, Public and Private and Org-wide.

Public means anyone in the organisation (tenant) can join the team at any time without any approval

Private means owners of the team must admit new members.

Org-wide, which is a special type of team that automatically adds everyone in the organisation organization to be a part of a single team for collaboration. You can make more than one Org-wide team should you want to. Only Global admins can create an org-wide team by using the Teams client. This is up to 10,000 members at the time of writing. Note: org-wide teams aren’t yet available for Teams for Education.

I’m not in love with the public and private as these types have no bearing as to there being external guests (from other organisations/tenants) in the team. Open and Closed might make more sense, but it is what it is.

When creating them you get to choose

image

If you choose “From scratch”, you can then choose your type

image

 

Microsoft Teams team Discoverability

“Discoverability” used to refer to the team being visible in the “directory” of teams when you go “join or create a team”

image

It used to be public teams would always show in search and the directory but private teams could be configured to be shown or hidden.

“Hidden” means hidden from end-users in teams. Admins can still see the teams in Teams Admin Center (TAC) or via PowerShell.

Recently Microsoft changed this, now the discoverability option does not show under the “edit team” options. Private teams are always hidden from the directory and public teams are always shown. All documentation related to discoverability has been removed (for example this link from the TAC now redirects to the generic documentation (here)

All existing private teams are hidden from search and the directory, regardless of their previous discoverability state.

Be sure to subscribe to the blog for updates on this as I get further information.

In 2018, Microsoft considered going the other way with this, making all private teams discoverable, but later changed their mind. I think making them all discoverable would have definitely been a mistake,

The PowerShell parameter still exists, but I expect will be depreciated.

Set-Team (MicrosoftTeamsPowerShell) | Microsoft Docs

image

There is also another “visibility” option that can be set if you create teams from Microsoft Graph API, “Hiddenmembership”. This is different from discoverability but is also legacy.

group resource type – Microsoft Graph v1.0 | Microsoft Docs

image

This seems to be retired/unused, you can check if you have any via PowerShell

get-team -Visibility HiddenMembership | Format-Table -AutoSize

 

 

Changing the Privacy Type of a Microsoft Teams team

Owners of the team can later chance this “Privacy Type“ by going to “…” / Edit Team

image

image

About the author

Tom Arbuthnot

A Microsoft MVP and Microsoft Certified Master, Tom Arbuthnot is Principal Solutions Architect at Microsoft Collaboration specialists Modality Systems.

Tom stays up to date with industry developments and shares news and his opinions on his blog, Microsoft Teams Podcast and email list. He is a regular speaker at events around the world.

Add comment

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Tom Talks Microsoft Teams and Microsoft 365 news and opinions