Tom Talks Microsoft Teams and Skype for Business thoughts and news

Customising your Microsoft Teams collab workspaces visibility and notifications on desktop and mobile

Microsoft Teams offers you a number of ways to customise and control how you see and engage with your Teams collab workspaces (teams) and channels.

Global Notification Control and Customisation

At a global level, you customise your notifications:

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Each type of action can be customised with some combination of (depending on the activity)

  • Banner
  • Banner and email
  • Only show in feed
  • Off

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Banner is what some users might call a “Toast” or “Pop Up” notification in the bottom right of your screen, or more traditional push notifications on mobile.

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Email is summary emails, these can be useful reminders if people don’t have Teams open all the time

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Feed is your activity feed in teams, new items will be in bold, you can filter them by type:

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Customise Alerts on Mobile and Mobile Quite Hours

The mobile client allows customisation of what to be alerted on and how, but also quite hours and days which is a really nice idea.

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Team and Channel Visibility

Teams will show bold black when there is new activity, and if you expand the team the particular channels with activity will show boldly.

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At a team level, only your “Favourite” Teams are shown by default, the rest are hidden under “More”. You can Favourite or un-favourite a team by right-clicking on the ellipses by the team name.

You can also drag teams up and down the list to control their order.

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In each team, you can control which channels are shown to you by default and which are hidden under “X more channels” by favourite/un-favourite.

You can also follow a channel. Follow is subscribing you to get notifications for any and all activity in that specific channel. I would use this sparingly, only for a channel where I really need to drop everything if there is a message.

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About the author

Tom Arbuthnot

Tom Arbuthnot is Principal Solutions Architect at Unified Communications specialist Modality Systems. He is a Microsoft Certified Master and MVP, blogger, has a regular podcast with UCToday at tomtalks.show and is a regular speaker at events including Microsoft TechEd and Ignite. He co-runs The Microsoft UC User Group London.

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Tom Talks Microsoft Teams and Skype for Business thoughts and news